Notice of General Meeting To be held at Sussex Yacht Club, 85-89 Brighton Road, Shoreham, BN43 6RF On Saturday 3rd September 2016 starting at 10:00h
Notice is hereby given that a General Meeting of the Shareholders will be held in the Shoreham Clubhouse to consider the following special resolution proposed by The Board:
“It is proposed that the membership accept the recommended option for flood defence works at the Sussex Yacht Club Shoreham-by-Sea site, including the disposal of club land directly adjacent to the A259 combined with the construction of a new club house and associated facilities”.
All members are invited to this General Meeting and may participate fully in the discussion, however only SYC Shareholders will be able to vote on the motion. Shareholders will be required to sign-in on arrival and will be given voting chips to use when appropriate.
If you are unsure of your shareholding status, please email or contact the office who can advise you. Associate Members wishing to become Shareholding Members with the right to vote may do so up to 48 hours prior to the meeting start. There will not be a postal vote option for this resolution.
Any Shareholding Members unable to attend this meeting who wish to nominate a proxy to vote on their behalf, should email me at firstname.lastname@example.org advising the name of the proxy holder. Alternatively you may nominate the Chairman of the meeting, usually The Commodore, to act as your proxy. Would Members please note their rights under section 325 of the Companies Act 2006 relating to rights of nominated persons.
Documents giving further information on the proposal can be downloaded from links at the base of this document.
These online documents will be added to until no later than 14 days before the meeting at which time the advance material available will be complete. Any other information will then be held and presented to the General Meeting.
It is strongly recommended that you attend this General Meeting as there will be several presentations from the Club, Council, Architects and Tidal Defence Engineers which should help guide your decision.
Although the annual Club Forum was originally scheduled to commence after this meeting, the Commodore has decided that it will now be held at a later date.
It is hoped that the General Meeting and Forum will conclude by noon; Following protocol, The Commodore has instructed that the opening of the bar and restaurant is to be delayed until the General Meeting and Forum has closed.
By Order of The Board
Timothy D Leigh
General Meeting Resolution Introduction by the Commodore with Questions and Answers - Download as PDF ››
Document provided to SYC Directors before Monday 25 July 2016 Board Meeting - Download as PDF ››
Minutes from the SYC Board Meeting Monday 25 July 2016 - Download as PDF ››
Application Form to Vote by Proxy at the General Meeting 3 September 2016 - Download as PDF ››
Agenda for the General Meeting 3 September 2016 - Download as PDF ››